Once a year I use a really helpful Siri Shortcut to schedule and plan for a year of meetings.
This shortcut makes calendar events and OmniFocus projects for each of my department meetings so I am never caught off guard.
While I made a video walking you through how to make your own, I also have a link here to the shortcut so you can copy it right to your phone:
I am also including the TaskPaper file that I use as my meeting prep template for OmniFocus:
I hope these resources help you prepare for something in your life!